Landscaping is a competitive market. Every homeowner who wants their garden sorted has had at least two or three people around before you. Some will have turned up, walked around the garden for ten minutes, and sent over a single number by text. If you do the same, you're competing purely on price, and that's a race to the bottom.
A professional landscaping quote changes that. It shows the customer you've thought about their project, you understand what's involved, and you run a proper business. That alone puts you in a different category to the bloke with a van and a scruffy WhatsApp message.
This guide covers exactly what to put in a landscaping quote template, with worked price examples for common UK garden projects.
The Core Sections of a Landscaping Quote Template
1. Header: Your Business Details
- Company name and trading name
- Address and phone number
- Email address
- Website (if you have one)
- Public liability insurance details (this matters to customers - state your cover level)
- Any professional memberships (BALI, APL, RHS) if applicable
- VAT number if registered
2. Customer and Project Details
- Customer full name
- Property address
- Quote date and reference number
- Quote validity (30 days is standard for most landscaping work)
- Brief project description: "Rear garden redesign including new patio, planting beds, and lawn" - one sentence that captures the whole project
3. Scope of Works
This is the heart of your quote and the section customers read most carefully. Break it down into clear phases or sections. For example:
- Clearance and groundworks - what you're removing, excavating, and disposing of
- Hard landscaping - paving, walls, edging, steps, raised beds
- Soft landscaping - lawn, planting, turf or seed
- Additional features - water features, lighting, fencing, pergola
- Finishing - final tidy, topsoil, bark mulch
Under each section, specify the materials you're using. Don't just say "paving" - say "Bradstone Heritage Paving in buff, 600x600, laid on full mortar bed with 10mm joints". That level of detail shows you know your stuff and prevents disputes about what was agreed.
4. Inclusions and Exclusions
What's included: materials, labour, waste removal, levelling, ground preparation, plant guarantee period (if you offer one).
What's NOT included - this is just as important:
- Any work to boundary fences or walls owned by neighbours
- Electrical connections for outdoor lighting (if not Part P registered)
- Tree surgery or removal of trees over a certain size (these need specialist contractors)
- Any underground services that may be encountered (drainage, cables)
- Decorating or painting of any surfaces
- Any work beyond the agreed scope
5. Price Breakdown
Break it down. Don't give a single number for a £15,000 garden project. Show labour and materials separately, and break down the materials by section where possible. This transparency builds trust.
6. Payment Terms
For most landscaping jobs, a typical payment structure is:
- 20 to 30% deposit on booking confirmation
- Stage payment on completion of groundworks
- Balance on practical completion
For smaller garden jobs under £2,000, payment on completion is fine. The deposit is important for larger jobs where you're ordering materials in advance.
7. Programme
Give the customer an estimated start date and duration. Even if it's approximate, it gives them something to plan around. "Work to commence week of [date], estimated duration 8 to 10 working days" is much better than nothing.
Landscaping Price Guide: UK Rates 2026
Here are realistic UK price ranges for common landscaping projects. These are total project costs including materials and labour.
Patio Installation
- Budget paving (concrete slabs, basic groundworks): £60 to £90 per m2
- Mid-range (porcelain or quality natural stone, full sub-base): £100 to £160 per m2
- Premium (large format porcelain, complex laying pattern): £160 to £250+ per m2
- A typical 30m2 rear patio: £3,000 to £6,000 at mid-range spec
Artificial Grass
- Supply and lay including groundworks: £45 to £75 per m2
- Standard 40m2 lawn: £1,800 to £3,000
- Note: prices vary significantly with grass quality. Be specific about the product in your quote.
Natural Turf Laying
- Supply and lay rotovated lawn (incl. topsoil and turf): £15 to £30 per m2
- Standard 50m2 back lawn: £750 to £1,500
Block Paving Driveway
- Standard block paving (incl. edging, sub-base, removal of existing): £80 to £130 per m2
- Permeable block paving (SuDS compliant, increasingly required): £100 to £160 per m2
- Average 40m2 driveway: £3,200 to £6,400
Garden Clearance
- Full clearance including skip hire, overgrown domestic garden: £400 to £1,200
- Depends heavily on volume of waste and access
Raised Beds
- Timber raised beds (supply and install, without planting): £300 to £600 per bed depending on size
- Brick or block raised beds: £500 to £1,500 per bed
Planting Schemes
- Planting supply and installation (shrubs and perennials): £400 to £2,000+ depending on scale
- Always separate plant supply cost from labour in your quote
Create Professional Landscaping Proposals in 2 Minutes
QuoteSmith generates branded PDF proposals with phased scope of works, materials breakdown, inclusions, exclusions and payment terms. Your first proposal is completely free.
Create Your First Quote FreeA Full Landscaping Quote Example: Rear Garden Redesign
Here's what a complete quote looks like for a medium-sized rear garden project:
Quote Reference: LS-2026-0089 | Date: 9 March 2026
Project: Rear garden redesign - Mrs Williams, Sunningdale Drive, Reading RG1 5TH
Phase 1: Clearance and Groundworks
- Remove existing shed, dispose off site
- Clear and grub out all existing planting beds
- Break out and remove existing concrete path (approx 15m2)
- Excavate patio area to required depth, remove spoil
Phase 2: Hard Landscaping
- Supply and lay new patio (approx 35m2): Marshalls Sawn Sandstone 600x600 in silver grey, laid on 100mm compacted MOT type 1 sub-base with 50mm sharp sand bed, full mortar bed, 10mm pointed joints
- Supply and install two-step access from patio to lawn level: matching sawn stone treads on concrete haunching
- Supply and install new black steel garden edging, 8m run separating patio from planting beds
Phase 3: Planting and Lawn
- Rotovate and level rear lawn area (approx 40m2)
- Apply 50mm topsoil dressing and roll
- Supply and lay premium turf (Rolawn Medallion)
- Prepare two new planting beds with topsoil and bark mulch (no plants included)
| Labour (3 crew, 6 days) | £3,240.00 |
| Sawn sandstone paving (35m2) | £2,100.00 |
| Sub-base, sharp sand, cement, mortar | £680.00 |
| Step treads and haunching materials | £280.00 |
| Steel edging supply and install | £240.00 |
| Topsoil (3 bulk bags), turf (40m2) | £520.00 |
| Bark mulch for beds (2 bulk bags) | £90.00 |
| Skip hire x 2 (clearance and spoil) | £380.00 |
| Subtotal (ex. VAT) | £7,530.00 |
| VAT @ 20% | £1,506.00 |
| Total (inc. VAT) | £9,036.00 |
Payment: 25% deposit on booking (£2,259.00), 40% on completion of hard landscaping phase (£3,614.40), 35% on completion (£3,162.60).
Programme: Estimated 6 working days. Provisional start: week of [date].
Exclusions: Plants and planting, outdoor lighting, fencing work, treatment or painting of any existing structures, any work to neighbouring boundaries.
Common Mistakes in Landscaping Quotes
Not Specifying Materials Exactly
If your quote says "paving" and the customer expected premium porcelain and you've priced standard concrete slabs, that's a difficult conversation to have after they've accepted. Always name the product, the specification, and where possible the supplier. It sets expectations and prevents you being asked to upgrade for free.
Not Including Waste Removal
Clearance jobs generate a lot of rubbish. Skip hire needs to be quoted separately and clearly. If the price doesn't include skip hire, say so explicitly. Otherwise the customer assumes it's included and you have a disagreement at the end.
Ignoring Access
On your site visit, check the access. Can a mini digger get through the side gate? Can a skip be positioned without a road licence? If access is tight, you may need to hire smaller equipment, price manual labour, or charge for road permit applications. These are all legitimate costs that need to be in the quote.
Not Including a Deposit Clause
On larger landscaping jobs, you'll be ordering materials in advance. A deposit is non-negotiable. Any customer who refuses to pay a deposit for a £5,000 to £10,000 job is a red flag. State your deposit requirement clearly in the quote and make it a condition of the booking.
How to Win More Landscaping Jobs
Beyond the quote itself, a few things will lift your conversion rate:
- Include photos in your proposal. Even three or four images of similar work you've done makes a huge difference. It answers the customer's main question ("can this person actually do what I'm imagining?") before they even ask.
- Respond quickly. If you visit on a Tuesday, send the quote by Wednesday. Speed of response is a strong positive signal to customers.
- Follow up. A simple "just checking you received my quote, happy to answer any questions" message after 5 days wins jobs. Most customers appreciate it.
- Offer alternatives. If your full quote is over budget, suggest which elements could be phased or simplified. Giving the customer options keeps the conversation going rather than losing the job entirely.
Wrapping Up
A good landscaping quote template isn't complicated. It just needs to cover the right things clearly. Specify your materials. Break down your price. Be upfront about what's included and what isn't. State your payment terms and programme.
Do that consistently, and you stop competing on price alone. You compete on trust and professionalism. That's a much more comfortable place to win work from.