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Free Builder Quote Template

A professional quote template for builders, ready to use. Includes scope of work, itemised costs, VAT, timeline and terms.

[Your Business Name]
Building & Construction Services
123 High Street
Manchester M1 1AA
07700 900123
info@yourbusiness.co.uk
Prepared For
Mr & Mrs Thompson
45 Oak Avenue, Sale, M33 4AB
Date
28 February 2026
Valid for 30 days
Project
Single Storey Rear Kitchen Extension (4m x 3m)
Scope of Work
Complete single storey rear extension including excavation and concrete strip foundations to Building Control specification, blockwork cavity walls with full-fill insulation, structural steel beam installation (calculations by approved engineer), flat roof construction with EPDM rubber membrane, bi-fold doors to rear elevation, internal plastering and decoration, electrical first and second fix, and all associated Building Control sign-off.
DescriptionAmount
Groundworks & Foundations£4,500.00
Structural Steelwork (inc. engineer calcs)£2,800.00
Walls, Blockwork & Insulation£3,600.00
Roof Structure & EPDM Membrane£2,800.00
Bi-fold Doors (supplied & fitted)£3,500.00
Plastering, Decoration & Finishes£2,400.00
Electrical First & Second Fix£1,800.00
Subtotal£21,400.00
VAT (20%)£4,280.00
Total (inc. VAT)£25,680.00
Estimated Timeline
8-10 weeks from agreed start date. Building Control application submitted upon acceptance.
Terms & Conditions
Payment schedule: 10% deposit on acceptance, 30% on completion of foundations, 30% on completion of roof, 30% on practical completion. All work guaranteed for 12 months. Any additional work or variations must be agreed in writing before commencing.
Contractor Signature
Date: ___________
Client Signature
Date: ___________

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What's Included

Professional layout with your business branding
Itemised cost breakdown with VAT
Scope of work section
Timeline and payment terms
Signature lines for both parties

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How to Write a Professional Builder's Quote

A well-written builder's quote can be the difference between winning and losing a job. Homeowners often compare 3-5 quotes before choosing a contractor, and the one that looks most professional and detailed usually wins — even if it's not the cheapest.

What Every Builder's Quote Should Include

  • Your business details — company name, address, phone, email, and any accreditations (FMB, NHBC, etc.)
  • Client details — full name and property address
  • Project description — clear summary of the work to be carried out
  • Detailed scope of work — break down exactly what's included (and what's not)
  • Itemised costs — separate line items so the client can see where their money goes
  • VAT — if you're VAT registered, show subtotal, VAT at 20%, and total including VAT
  • Timeline — estimated start date and duration
  • Payment terms — deposit amount, stage payments, final payment
  • Terms and conditions — warranty period, variation procedure, cancellation policy
  • Signature lines — for both contractor and client to sign

Common Builder Quote Mistakes

The biggest mistake builders make is sending a one-line text message or email with just a total price. "Kitchen extension — about £25k" tells the client nothing about what they're getting. It gives no confidence that you've properly assessed the job.

Other common mistakes include:

  • Not itemising costs — clients want to see the breakdown
  • Forgetting exclusions — spell out what's NOT included to avoid disputes
  • No timeline — clients need to know when you'll start and finish
  • Missing payment terms — agree the schedule upfront
  • No branding — a plain text quote looks unprofessional compared to a branded PDF

Why Professional Quotes Win More Work

Research shows that tradespeople who send detailed, professional-looking proposals win 30-50% more jobs than those who just text a price. It's not about being the cheapest — it's about showing the client you're organised, thorough, and take their project seriously.

A branded PDF proposal signals: "This person runs a proper business. They'll do the job properly." That's what homeowners are looking for when they're about to spend thousands of pounds on their home.

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