For UK artificial grass installers

Artificial grass installer quote template (UK)

A clear layout for an artificial grass quote that covers the area in square metres, ground preparation, the sub-base, the grass itself, edging and how VAT is shown.

What an artificial grass quote should include

An artificial grass quote wins work when the customer can see exactly what they are paying for and where the labour and materials go. A vague number invites haggling, while a properly itemised quote shows you have measured the job and know your costs.

• The area in square metres so the customer can see how the price scales with the size of the lawn.
• Excavation and waste removal, including digging out the existing turf or surface and the cost of skip hire or tip runs.
• The sub-base build up, such as MOT type 1 hardcore compacted to depth, with granite dust (grano) or sharp sand as the laying course.
• A weed membrane laid over the sub-base to suppress growth coming up through the grass.
• The grass specification, giving the pile height in millimetres and the face weight so it is clear which product is quoted.
• Joining and infill, covering jointing tape and adhesive plus any silica sand infill where the grass calls for it.
• Edging or timber battens, showing how the perimeter is fixed and contained.
• Fixing pins or U pins used to secure the grass and joints.
• Drainage where needed, such as a permeable base or a soakaway on ground that holds water.
• How VAT is shown, stating whether your prices include or exclude VAT and giving your VAT number if you are registered.

An artificial grass quote example

The figures below are illustrative placeholders to show the layout only. They are not a guide to real prices. Set your own rates from your suppliers and labour costs.

• Excavation and disposal: [amount]
• Sub-base by area (type 1 and laying course): [rate per square metre] x [area] = [amount]
• Weed membrane: [amount]
• Supply and lay grass by area: [rate per square metre] x [area] = [amount]
• Edging and timber battens: [amount]
• Infill, jointing and fixing pins: [amount]
• Subtotal: [amount]
• VAT at the current rate: [amount]
• Total: [amount]

The mistakes that cost artificial grass installers money on a quote

• Not pricing excavation and waste disposal properly. Digging out old turf and paying to tip it is heavy work, and installers often underprice the skip hire and labour that go with it.
• Under-specifying the sub-base depth. Quoting a thin base to look cheaper leads to dips and movement later, and puts you out of pocket if you have to correct it.
• Not stating the grass pile and weight. Leaving off the pile height and face weight lets the customer compare on price alone and makes it hard to defend your product against a thinner one.
• Leaving out edging and drainage. Perimeter fixing and drainage on wet ground are easy to forget at quote stage, then they eat into your margin on the job.

Should an artificial grass installer send a quote or an estimate?

Send a quote once you have seen the ground, checked access for barrows and skips, and measured the area. A quote is a fixed price for defined work, so you can commit to it with confidence when you know the levels, the existing surface and how the waste comes out.

Send an estimate when you only have a rough area and no site visit yet. An estimate is an informed figure that may change once you inspect the ground, so make clear it is subject to a survey and confirm the final price in a written quote afterwards.

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Artificial grass quote FAQ

How do you price an artificial grass job per square metre?

Most installers work out a supply and lay rate per square metre for the grass, then add separate line items for excavation, the sub-base, membrane, edging and waste. Measure the actual area, allow for offcuts around curves and obstacles, and price the base separately because ground conditions vary from job to job.

Should I charge VAT on artificial grass installation?

If you are VAT registered you charge VAT on your work at the current standard rate and show it on the quote. If you are not registered you do not add VAT, but you also cannot reclaim it on your materials. State clearly on the quote whether your prices include or exclude VAT so there are no surprises.

How long should an artificial grass quote be valid for?

A common approach is to make a quote valid for a set period, such as 30 days, because grass and aggregate prices can change. Put the valid until date on the quote so the customer knows to confirm within that window, and you are able to re-price if materials rise after it lapses.

What should the sub-base depth be in the quote?

The base depth depends on the ground, drainage and whether the area takes foot traffic only. State the compacted depth of type 1 you are quoting and the laying course of grano or sharp sand on top, so the customer understands what is under the grass and cannot compare you against a thinner, cheaper base.