For UK flooring fitters

Flooring quote template (UK)

A clear layout for a flooring quote that sets out area, subfloor prep, per square metre rates, terms and VAT, so the customer knows what is included before you lift the old floor.

What a flooring quote should include

Flooring quotes go wrong in one predictable place: the subfloor. A room can look flat and level to the eye, then the old carpet comes up to reveal an uneven screed, a damp patch or a tired chipboard deck that needs an overlay. A good flooring quote prices the measured supply and fit firmly, and handles the subfloor honestly, so the customer is not surprised and you are not out of pocket.

• Your business and VAT. Trading name, address, contact, and your VAT number if registered.
• The customer and the site. Their name and the property address.
• The rooms and measured area. Each room, its area in square metres, and the wastage you have allowed for offcuts and for pattern or diagonal lays.
• The floor type and rate. Carpet, laminate, luxury vinyl tile, engineered wood, solid wood or vinyl sheet, priced per square metre for supply and fit.
• Subfloor preparation. Latex or self levelling screed, ply overlay, or moisture testing where the deck is in doubt.
• Materials. Underlay, adhesive, thresholds and beading named where it helps the customer trust the price.
• VAT. If registered, subtotal, 20% VAT and total. If not, say so.
• Timeline. Days on site and whether rooms need to be cleared before you start.
• Payment terms. When you expect payment and any deposit against ordered materials.
• Exclusions. Furniture moving, uplift of old flooring, decoration and door adjustments beyond trimming are often excluded. Say so clearly.
• Validity period. "Valid for 30 days" so a per square metre price does not follow you around after supplier costs move.

A flooring quote example

The figures below are illustrative and shown only to demonstrate the layout. They are not market rates. Price every job from your own supplier prices, measured area and day rate.

Scope note: "Uplift and dispose of existing flooring, prepare subfloor, supply and fit chosen flooring by measured area, fit underlay, thresholds and beading, trim doors where required. Excludes furniture moving, decoration and any subfloor repair found on uplift." Terms note: "Price assumes the subfloor is sound, dry and level within tolerance. Any levelling, damp treatment or repair found on uplift will be quoted and agreed in writing before proceeding. Valid for 30 days."

The mistakes that cost flooring fitters money on a quote

• Not pricing subfloor prep. Committing a firm price before you have lifted the old floor is how a good job turns into a loss. If the deck may need levelling or a ply overlay, add a clear variations line.
• Getting material and wastage wrong. A tight measure leaves you short. Allow proper wastage for offcuts, and more again for a pattern match or a diagonal lay, and show it on the quote.
• Forgetting uplift and disposal. Lifting old carpet, gripper and underlay, then bagging and tipping it, takes real time. Price it as its own line rather than absorbing it.
• Leaving out thresholds and trims. Beading, door bars and thresholds add up across a house. Name them so the customer is not surprised at the end.
• Assuming furniture moving is yours. If the customer is clearing rooms, say so. If you are moving furniture, price it.
• Confusing a quote with an estimate. A quote is a fixed price. An estimate can move. Label the document as one, never both. See quote vs estimate.

Should a flooring fitter send a quote or an estimate?

For a measured job with a sound subfloor, a set of rooms you have measured with a deck that is flat, dry and ready, quote it firmly. For a job where the subfloor is unknown until the old flooring comes up, an old screed that may need levelling or a deck that may fail a moisture test, an estimate with a firm quote to follow is the honest approach. Put the scope and variations in writing either way. Our guide to quote vs estimate for UK trades explains when each is fairer.

This page is practical quoting guidance, not legal advice. For a serious dispute or a large sum, take proper advice.

Flooring quote FAQ

Related guides: How to write a professional quote · All trade quote templates · Electrician template · Builder template · Plumber template · Plasterer template