Landscaping Quote Template (Free) + Pricing Guide for UK Landscapers

Landscaping is a visual trade. Your customers are investing in something they will see and use every single day — their garden, their patio, their outdoor space. That investment deserves a quote that matches the quality of work you deliver. A scrappy text message with a price does not cut it when someone is about to spend thousands of pounds transforming their garden.

This guide provides a free landscaping quote template you can use straight away, along with realistic pricing for common landscaping jobs in the UK and practical tips to help you write quotes that win work. Whether you specialise in hard landscaping, soft landscaping, or both, the principles are the same.

Why Professional Landscaping Quotes Win More Work

The landscaping industry is competitive. Homeowners typically get three to five quotes before choosing a landscaper, and they are comparing those quotes on more than just price. A professional, well-structured quote signals that you are organised, detail-oriented, and serious about your work. An informal quote — even if the price is lower — raises questions about whether the work will be done properly.

Think about it from the customer's perspective. They are about to hand over their garden to someone for days or weeks. They want to feel confident that the person they choose has a plan, understands their vision, and will deliver what was agreed. Your quote is the document that provides that confidence. Our article on why professional proposals win more work explores the data behind this in more detail.

Essential Elements of a Landscaping Quote

Every landscaping quote should include these elements, regardless of the size of the job.

Business Details and Credentials

Your trading name, address, phone number, email, and any relevant accreditations. If you are a member of the British Association of Landscape Industries (BALI), the Association of Professional Landscapers (APL), or TrustMark, include those logos and membership numbers. If you carry public liability insurance (which you should), state the provider and the cover level.

Customer and Site Details

The customer's name, the property address, and the date of your site visit. If the garden has specific access constraints (rear access only, narrow side passage, etc.), note them here so the customer knows you have taken them into account.

Design Description

This is what makes landscaping quotes different from most other trades. Landscaping is as much about design as it is about construction. If you have produced a design or sketch (even a simple hand-drawn plan), reference it in the quote. Describe the overall vision for the garden — the layout, the materials, the planting scheme, the key features — so the customer can visualise what they are getting.

Detailed Scope of Work

Break the scope into clear phases. For a typical garden transformation, this might include: site clearance and preparation, groundwork and drainage, hard landscaping (paving, walling, edging), soft landscaping (topsoil, planting, turfing), and finishing touches (lighting, irrigation, furniture). Be specific about materials — name the paving type, the plant species, the turf variety.

Itemised Pricing

Separate materials from labour, and break materials down by category. For larger projects, show pricing per phase so the customer can see where the money is going. Always show the subtotal, VAT if applicable, and the total. Check your margins using our profit margin calculator.

Timeline

Landscaping projects are weather-dependent, so be upfront about this. Provide an estimated start date, the number of working days required, and the expected completion date. Include a note about weather delays — something like "Timeline assumes reasonable weather conditions. Periods of heavy rain or frost may extend the programme."

Payment Terms

State your deposit requirement (typically 10-25% for landscaping), any stage payments, and when the final balance is due. For larger projects with significant material costs, you might tie payments to specific milestones — for example, 25% deposit, 25% on completion of groundwork, 25% on completion of hard landscaping, and the balance on practical completion.

Aftercare Advice

This is a nice touch that many landscapers include. A brief section on aftercare — how to maintain the paving, when to water new planting, when the turf can be mowed for the first time — shows the customer that you care about the long-term result, not just getting the job done and leaving.

Free Landscaping Quote Template

Here is a template you can copy and customise for your business.

[Your Business Name]
[Address] | [Phone] | [Email]
BALI Member: [Number] | Public Liability: [Provider], [Cover Level]

LANDSCAPING QUOTATION
Quote Ref: LS-[Number]
Date: [Date] | Valid for: 30 days
Site Visit: [Date]

Customer: [Name]
Property: [Address]

Project Overview:
Complete rear garden transformation as discussed during the site visit on [date]. The design creates a low-maintenance, contemporary garden with a large paved entertaining area, raised planting beds with evergreen and seasonal planting, new boundary fencing, and artificial grass play area for children. Refer to the attached design sketch [ref].

Phase 1 — Site Clearance and Preparation
- Remove existing lawn, borders, and shrubs
- Excavate to required levels for patio and raised beds
- Remove all waste (skip included in price)
Materials: skip hire — [Price]
Labour: [Number] days — [Price]

Phase 2 — Hard Landscaping
- Lay 25m2 Indian sandstone patio (Raj Green, sawn edge) on full mortar bed with compacted MOT Type 1 sub-base
- Build 2 raised planting beds in matching sandstone walling blocks (internal dimensions 2.4m x 1.2m x 0.45m each), lined with root barrier membrane
- Install 12 linear metres of new close-board fencing (1.8m height) with concrete posts and gravel boards
- Install new garden drainage channel connecting to existing surface water drain
Materials: [Itemised list with prices]
Labour: [Number] days — [Price]

Phase 3 — Soft Landscaping
- Fill raised beds with premium topsoil and plant as per design (species listed below)
- Lay 15m2 artificial grass (35mm pile, premium grade) on compacted sand and foam underlay
- Supply and install bark mulch to all planting borders (75mm depth)
Materials: [Itemised list with prices]
Labour: [Number] days — [Price]

Phase 4 — Finishing
- Install 6 x low-voltage LED garden spotlights to raised beds and boundary
- Final clean and handover
Materials: [Itemised list with prices]
Labour: [Number] days — [Price]

Total: [Price]
VAT (20%): [Price]
Grand Total: [Price]

Timeline: Estimated [Number] working days. Start date: [Date]. Expected completion: [Date]. Weather permitting.

Payment Terms: 20% deposit on acceptance, 30% on completion of hard landscaping, balance on practical completion.

Realistic Pricing for Common Landscaping Jobs (2026)

To help you benchmark your own pricing, here are realistic cost ranges for common landscaping jobs in the UK in 2026. These include both materials and labour.

Patios and Paving

Indian sandstone patio (20m2): 2,200 to 3,500 pounds
Porcelain paving (20m2): 2,800 to 4,500 pounds
Concrete slabs (20m2): 1,200 to 2,000 pounds
Block paving (20m2): 1,800 to 3,000 pounds

Fencing

Close-board fencing (per linear metre, 1.8m height): 65 to 95 pounds
Panel fencing (per panel, 1.8m): 55 to 80 pounds
Composite fencing (per linear metre): 100 to 160 pounds

Turfing and Artificial Grass

New lawn (turf, per m2, including preparation): 12 to 20 pounds
Artificial grass (per m2, including base preparation): 55 to 90 pounds

Raised Beds and Walling

Sleeper raised bed (2.4m x 1.2m): 350 to 600 pounds
Stone walling (per m2, decorative): 120 to 200 pounds
Brick garden wall (per linear metre, 1m height): 150 to 250 pounds

Planting

Planting scheme (per m2, including plants and mulch): 40 to 80 pounds
Hedge planting (per linear metre): 25 to 50 pounds
Mature tree planting (supply and plant, each): 150 to 500 pounds

These figures are averages. Your actual prices will depend on your location, your supplier relationships, access to the site, and the complexity of the work. For a more detailed cost guide, see our article on garden landscaping costs in the UK.

Tips for Winning More Landscaping Work

Include Photos or Sketches

Landscaping is visual. If you can include a simple garden design sketch, a 3D render, or even photos of similar work you have completed, it helps the customer visualise the finished result. This is particularly powerful for larger garden transformations where the customer is making a significant investment.

Specify Materials by Name

Do not write "sandstone paving" — write "Raj Green Indian sandstone, sawn edge, 22mm calibrated, mixed-size project pack." Customers research materials online, and being specific shows expertise and allows them to see exactly what they are getting. It also protects you if there is a dispute about what was agreed.

Offer Phased Options

If a customer's budget does not stretch to the full garden transformation in one go, offer to phase the work. For example, hard landscaping this spring and soft landscaping in the autumn. This shows flexibility and can win you a job that you would otherwise lose entirely.

Include a Plant Schedule

If your quote includes planting, list every species, variety, size at planting, and quantity. This demonstrates knowledge and allows the customer to look up each plant and understand what their garden will look like. It also prevents substitution disputes later.

Respond Quickly

Landscaping enquiries are often seasonal — customers start thinking about their garden in February and March and want work done before summer. If you take a week to send a quote, they have already accepted someone else's. Aim for 24 to 48 hours. Tools like QuoteSmith can help you produce professional quotes in minutes rather than hours, so you never miss a window.

Why QuoteSmith Beats Templates for Landscapers

A template is a great starting point, and the one above will serve you well. But for landscapers who are quoting multiple jobs a week during the busy season, a template has limitations. You still need to write the scope manually, calculate the pricing, format the document, and produce a PDF.

QuoteSmith automates all of this. You enter the job details — patio size, materials, fencing run, planting requirements — and the AI generates a complete, branded proposal. The scope of work is written in clear, professional language. The pricing is laid out neatly. The terms and conditions are included automatically. And you get a polished PDF you can email to the customer in minutes.

For landscapers, this is particularly valuable because landscaping quotes tend to be longer and more detailed than most trades. A full garden transformation quote might run to several pages. Writing that from scratch every time is a significant time investment. QuoteSmith handles the heavy lifting so you can spend your time on site, not behind a desk. See real examples of QuoteSmith proposals to judge the quality for yourself.

Frequently Asked Questions

How much do landscapers charge per day in the UK?

In 2026, most UK landscapers charge between 200 and 350 pounds per day for a single landscaper, or 400 to 650 pounds per day for a two-person team. Rates vary by region and the type of work involved. Hard landscaping (patios, walls, driveways) typically commands higher rates than soft landscaping (planting, turfing, borders) due to the heavier physical work and specialist skills involved. Our day rate calculator can help you work out your ideal rate.

What should be included in a landscaping quote?

A landscaping quote should include your business details, the customer's details, a detailed scope of work describing exactly what you will do, an itemised breakdown of materials and labour costs, the total price including VAT if applicable, an estimated timeline, payment terms, and your terms and conditions. For landscaping specifically, you should also include details about plant species, paving materials, and any aftercare advice.

How much does a new patio cost in the UK?

The cost of a new patio depends on the size, the paving material, and the complexity of the groundwork. For a standard 20 square metre patio using Indian sandstone, budget approximately 2,000 to 3,500 pounds including materials, groundwork, and labour. Porcelain paving is slightly more expensive at 2,500 to 4,500 pounds for the same area. Budget concrete slabs are cheaper at 1,200 to 2,000 pounds. These prices assume straightforward access and no significant level changes.

Should landscapers charge a deposit?

Yes, it is standard practice for landscapers to charge a deposit, especially for larger jobs where materials need to be ordered in advance. A typical deposit is 10% to 25% of the total job value, payable on acceptance of the quote. For very large projects, you might also use stage payments tied to project milestones. Always state your deposit and payment terms clearly in your quote to avoid confusion.